What is your company blueprint for a successful data center and server relocation planning and execution?
Data center movers and server movers have experience in the complexities required for a successful relocation. Selecting a partner with the knowledge of the intricacies encountered during a move can make the difference between a smooth transition and a potential nightmare.
Proper planning is crucial for companies that are planning to relocate their data centers and servers. Team coordination, both within the company, as well as with the data center movers and server movers who have been chosen to perform the move, is essential for a successful data center relocation, as illustrated by mistakes that plagued the State of Oregon relocation.
Hoping to upgrade and move their data bases into a single facility, the state spent $20 million building a new site, and finished the move of 11 of the projected 12 agencies into their new facility, at a cost of $43 million. Proper planning is essential, and is greatly impacted by the team you choose for your data center relocation.
Wiring, space, and cooling capacity are just a few of the issues that must be addressed when addressing hardware issues pertaining to a data center relocation. Since your company is expecting to move, this is a great time to address the issue, and create a long-range plan.
Data Center and Server Relocation planning and execution relies heavily on the skills of professional server movers and data movers working alongside the IT team to perform a seamless transition with a minimum of downtime.
The Key to Success
The key element to a successful data center relocation project is choosing the correct team coordinator. Selecting an internal coordinator to work with the data center movers and server movers is also key to a successful relocation project.
The external coordinator you choose must be able to provide an adaptive plan, based on your company’s individual needs and resources. Their role will include creating a timeline and milestones for the move, pre-planning, and identifying risks and impact of the move. An hourly schedule that outlines what will be shut down and moved during relocation will alleviate inconvenience and concerns that employees may have regarding the move.
It may seem obvious, but hiring a team that has a crew of sufficient size to actually physically perform the move is imperative for success. While each relocation and situation is individually tailored, it is a good idea to identify pitfalls.
Problems Data Center Movers and Server Movers Want You to Avoid
Although this problem is easily avoided, Poor Planning tops the list. This will simplify and speed up the process on moving day.
Check with the team in charge of efficiency prior to moving, to ensure that all cooling, power, and space issues are aligned with any planned changes.
Check dependencies using the configuration design software that was used to setup the system, prior to removing anything.
Label, chart, and diagram everything. This is the event that everyone has been waiting for and you want it to be a success.
The final step for server movers is recommissioning and testing the equipment to ensure it is all operating as smoothly as it was prior to relocation.
Expectation Checklist for Data Center Movers
Although they are technically two different projects, coordinating your data center movers and server movers will help ensure a smooth data center relocation project. Negative ramifications resulting from lost databases can wreak havoc on orders, potentially leading to customer loss, and a negative impact on your financial base.
Tips for Successful Data Center and Server Relocation Planning and Execution
There will be down time during the execution of the data center and server relocation. Professional data center movers and server movers know these plans and are able to adapt them to your unique circumstances.
Contact clients a few weeks prior to relocation with a projected downtime so they are not frustrated when attempting to contact you during the relocation.
Plan your move well in advance. Development and applications will come to a standstill during the back end move, and they will require adequate advance notice and a timeline.
Address issues your company may have experienced during a previous move. Discuss concerns and create a contingency plan if there are fears that the experience may be repeated.
Set current baselines as a point of comparison for after the relocation.
Plan down to the hour, if not in smaller increments.
Discuss who will be responsible for anything that must be replaced and if the movers have parts on hand. Experienced data center movers and server movers will employ a proven methodology to do perform relocation in a timely manner. They should have copies of the timelines and diagrams.
Packing materials and trucks designed to transport without damaging hardware.
Communication as required throughout the move.
The project manager should be on hand to oversee the entire project as well as addressing any concerns.
Designate someone to sign-off once the move has been successfully achieved.
Communication is crucial to data center and server relocation planning and execution.